Note: If your AATO has crossed the e-invoicing turnover limit and you’re exempt from e-invoicing as per the mandate, then you need to submit the following declaration:
"I/We hereby declare that though our aggregate turnover in any preceding financial year from 2017-18 onwards is more than the aggregate turnover notified under sub-rule (4) of rule 48, we are not required to prepare an invoice in terms of the provisions of the said sub-rule."
E-invoice Printing with QR Code
An e-invoice must have a signed QR Code. The size of the QR code is not specified by the GSTN, however, the taxpayer must take care that it is placed clearly on the invoice from where it can be scanned easily. It need not be placed on every page of the invoice, placement just on the first page is workable.
With reference to printing of QR code on e-Invoice there is a variability in terms of size and positioning which leads to readability issue sometime.
We recommend below points to be followed for the same:
- Size of the QR code should be of minimum 3x3 inches or 290x290 pixels.
- It should have a white colour padding of at least 1 inch around it.
- It should be placed at the top right corner of the e-Invoice.
- High contrast should be there for QR code and background.
Optional Fields of E-invoice Printing
Other details such as Acknowledgement Date and number etc. are not mandatory. The taxpayer can decide whether or not to add them. Only the signed QR Code has been made compulsory for now. Other optional fields include references to contracts, vendor purchase orders, e-way bill numbers, phone numbers or email IDs, and the place of dispatch of the goods etc.
Here is an example of an e-invoice for your reference:
Custom E-invoice Printing
Taxpayers can keep using their own invoice format even after e-invoice applicability. The only addition to the invoice will be IRN and the dynamic QR Code with all the implied details. Elements of invoices which are internal to the business, such as the company logo etc. are not part of the e-invoice schema.
After reporting invoice details to IRP and receipt of IRN, at the time of issuing an invoice to the receiver (e.g. generating as PDF and printing as a paper copy or forwarding via e-mail etc.), any further customisation, i.e. insertion of company logo, additional text etc., can be made by respective ERP/billing/accounting software providers.
Tools to Create Custom Invoice Print
IRIS IRP: Along with being an authorised GSP, IRIS is now a GSTN-authorised Invoice Registration Portal that can help you generate IRN. IRIS IRP provides an additional value-added service of custom invoice printing. So, after the taxpayer has completed the input of invoice data, IRIS IRP will issue an IRN + QR Code and can also help with printing custom invoices with the company logo and additional text as per specific requirements.
Visit IRIS IRP for more details.
FAQs related to E-invoice Printing
Can I print an e-invoice?
Yes. Once the IRP returns the signed JSON, it can be converted into PDF and printed, if required.
Do I need to have IRN when printing e-invoices?
IRN is anyway embedded in the QR Code to be printed on the invoice. However, as per the new requirement, IRN Number needs to be printed on the invoice.
Do I need to print QR Code on the invoice?
Yes. The QR code which comes as part of signed JSON from IRP, shall be extracted and placed on the invoice before the generation of PDF/print
Can the supplier place their entity logo on the e-invoice?
Yes, please refer custom e-invoice print section.
Is there any specific size of QR code that needs to be printed on the invoice or debit credit note?
There is no specific size, the only thing is the QR code should be in a scannable form.
IRIS IRP is the Govt. recognized Invoice Registration Portal (IRP) for businesses to prepare invoices
With IRIS IRP, we offer an end-to-end solution for e-invoice management and beyond
How to Connect?
- Generate e-invoices one-by-one or in bulk
- Use Excel Utility for on-premise solution requirements
- Upload batch data on cloud application for segregated teams
- Integrate IRP APIs with your ERP to get on-the fly IRNs
What do you get?
- Expertise - We have a team of domain and tech experts
- 100% Data Confidentiality
- 99.9% Up-time
- Smooth and Efficient IRN generation
Don’t delay anymore
Start your e-invoicing journey with us today!
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IRIS IRP is the Govt. authorized Invoice Registration Portal (IRP) for businesses like yours to prepare e-invoices. Schedule a free call with us and start generating IRN promptly