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E-Invoice Registration Portal - IRP 6

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E-Invoice Registration Portal

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Important Advisory on Verifying Signed Invoices / QR Code for E-Invoices Generated Between 21st Nov 2024 to 26th Nov 2024 from IRIS IRP
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My Purchases

In My Purchases two options are available

  1. View Shared Invoices
  2. Get GSTR 2B from GSTN

View shared Invoices

This section provides summary of all Purchase and Expense E-invoices raised on user. To get summary of all Purchase and Expense E-invoices following conditions shall be met

  1. User shall have accepted consent to access all the E-invoices shared by Supplier
  2. Suppliers of User should generate E-invoices through IRIS IRP
  3. Suppliers of User should have given consent to share E-invoices with User (Recipient)
  4. Value added service of both Supplier and Recipient shall be active
  5. E-invoice will be visible till the time same is available with Supplier for View I.e., dependent on Supplier value added service otherwise will be visible for two days

View Shared Invoices option has below functionalities

Actions

Multiple Filters

Notifications

Acknowledgement Date – From Date – To Date

Refresh

Summary of all Purchase and Expense E-invoices having ack date of prior 2 days will only be available in this section. If user intends to view records prior to past two days, user shall upgrade to VAS or VAS Premium plan

Following details of E-invoice are available in this list

  1. Counterparty – GSTIN and Trade name of supplier is shown. Where trade name is not available legal name is shown
  2. Document Type – Invoice, Debit Note or Credit Note
  3. Document Number
  4. Document Date
  5. Invoice Type – B2B – Regular B2B invoice with registered counterparty, EXWP – Exports with payment, EXWOP – Exports without payment, SEZWP – SEZ with Payment, SEZWOP – SEZ without Payment
  6. Invoice Value
  7. IRN Response – Green icon resembles IRN generated and red icon resembles IRN cancelled
    On click of these icons’ user gets an extended record of invoice with following details
  8. QR Code
  9. IRN – 64-digit IRN duly assigned
  10. Acknowledgement Number
  11. Acknowledgement Date
  12. Status – Active, Cancelled or Rejected
  13. Cancellation Date – In case status is Cancelled
  1. In addition, to view user can also take following actions a. Filter b. Email – Upcoming Feature c. Bulk Email – Upcoming Feature d. Download JSON e. Download CSV
  2. Default filter (Acknowledgement Date) – By default records of current day and previous day are available. However, subject to Value added services opted for, user can filter the view

Note: Dates should be within the range of 1 month. And Maximum 3 months old date can be added

In addition to Ack date default filter, user has an option filter the records on other parameters as well. Note, Ack date default filter can be changed but can never be removed. However, below mentioned additional filters are optional and can added, changed and removed at user discretion.

In filters, user can search a particular invoice by

  • Document Date – Dates should be within the range of 1 month. And maximum 3 months old data can be seen from here
  • Counterparty Name – User can search only one Counterparty Name at a time. Minimum 3 characters are required
  • Document Number – User can search multiple document numbers. User shall enter comma separated values without space say Doc1, Doc2, Doc3
  • Invoice Type – User can search by multiple or singles invoices type such as
    1. B2B – Regular B2B invoices of Registered counterparty
    2. SEZWP – SEZ with payment
    3. SEZWOP – SEZ without payment
    4. EXPWP – Export with Payment of Duty
    5. EXPWOP – Export without payment of Duty
    6. DEXP – Deemed Export
  • Document Type – User can search by single or multiple document Type such as
    1. Invoice
    2. Credit Note
    3. Debit Note

  • Counterparty GSTIN – User can search multiple or single counterparty GSTINs. User shall enter comma separated values without space

  • IRN Status – User can search with IRN status Active, Cancelled and Rejected. Note: User can select any or all of them

  • IRN Number – User can search multiple or single IRNs. User shall enter comma separated values without space

  • Acknowledgement Number – User can search multiple or single Ack No’s. User shall enter comma separated values without space
    Note: Download CSV and Download JSON shall function of records filtered using above functionality

    If user adds value in any filter but value is not available in the records, then No records message is catered on UI

  • If user adds incorrect information in filters and apply, then it shows an error “Error in Fields” in toast message
  • Once request is placed successfully, same is available in Notification bar.
  • Request placed may be in progress or completed
  • If request is in progress click on in progress moving icon and if it is successful user can download or send mail or do required actions

On Click of refresh icon all the user applied filters are removed and default screen of IRNs generated in past two days is catered on UI

In addition to view and filters user can carry out below actions on any record available

  • Send Mail – Upcoming feature
  • Send Bulk Mail – Upcoming feature
  • Download Json
  • Download CSV

 

User can select any one or more records then click on Download JSON. In case user clicks on download without any record selection, all the records in current view/filter will be sent for download

In order to download records, user has an option Merge JSON. Merge JSON option provides single JSONs for all selected records, else separate JSONs will be generated for selected records.

After data selection, click on Download JSON user can view the download progress in Notification section, just click on download InProgress and download it. Refer below screen

  1. Once download JSON is initiated user can get the status from Notification icon
  2. If status is in progress: Click on In progress icon to get updated status
  3. If status is success: JSON file is available for download. User can download the JSON file and print the same
  4. Download JSON File has following parameters of E-invoice – Status, IRN, Signed QR Code, Ack No., Ack Date and Signed Invoice

User can select any one or more records then click on Download CSV. In case user clicks on download without any record selection, all the records in current view/filter will be sent for download

In order to download records, user has an option to download summary or detailed CSV

  • Once download CSV is initiated user can get the status from Notification icon
  • If status is in progress: Click on In progress icon to get updated status
  • If status is success: CSV file is available for download. User can download the JSON file and print the same
  • Download CSV Summary File has following parameters of E-invoice – Seller GSTIN, Seller Name, Doc Type, Doc No, Doc Date, Inv Value, Ack No., Ack Date, IRN, Status, Signed QR Code.
  • Download CSV Detailed File has all the details added for E-invoice generation and details of IRN generation
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