In addition to Ack date default filter, user has an option filter the records on other parameters as well. Note, Ack date default filter can be changed but can never be removed. However, below mentioned additional filters are optional and can added, changed and removed at user discretion.

In filters, user can search a particular invoice by

1. Document Date – Dates should be within the range of 1 month. And maximum 3 months old data can be seen from here
2. Counterparty Name – User can search only one Counterparty Name at a time. Minimum 3 characters are required
3. Document Number – User can search multiple document numbers. User shall enter comma separated values without space say Doc1, Doc2, Doc3

4. Invoice Type – User can search by multiple or singles invoices type such as

   B2B – Regular B2B invoices of Registered counterparty
   SEZWP – SEZ with payment
   SEZWOP – SEZ without payment
   EXPWP – Export with Payment of Duty
   EXPWOP – Export without payment of Duty
   DEXP – Deemed Export

5. Document Type – User can search by single or multiple document Type such as
   Invoice
   Credit Note
   Debit Note

6. Counterparty GSTIN – User can search multiple or single counterparty GSTINs. User shall enter comma separated values without space

7. IRN Status – User can search with IRN status Active, Cancelled and Rejected. Note: User can select any or all of them

8. IRN Number – User can search multiple or single IRNs. User shall enter comma separated values without space

9. Acknowledgement Number – User can search multiple or single Ack No’s. User shall enter comma separated values without space

Note: Print, Download CSV and Download JSON shall function of records filtered using above functionality

If user adds value in any filter but value is not available in the records, then No records message is catered on UI

If user adds incorrect information in filters and apply then it shows an error “Error in Fields” in toast message

• Once request is placed successfully, same is available in Notification bar.
• Request placed may be in progress or completed
• If request is in progress click on in progress moving icon and if it is successful user can download or send mail or do required actions

On Click of refresh icon all the user applied filters are removed and default screen of IRNs generated in past two days is catered on UI

In addition to view and filters user can carry out below actions on any record available

1. Generate EWB – Upcoming feature
2. Cancel IRN
3. Print IRN
4. Send Mail
5. Send Bulk Mail – Upcoming feature
6. Download Json
7. Download CSV

Upcoming feature

User can select one or more record and click on Submit. Select Reason and Remark are mandatory fields required from user.

Note: Only Records having active IRN generated in last 24 hours will be considered for cancellation.

User can select any one or more records then click on print IRN. In case user clicks on Print without any record selection, all the records in current view/filter will be sent for Print.

In order to print records, first PDF Document is generated. User has an option Merge PDF. Merge PDF option provides single PDF for all selected records, else separate PDFs will be generated for selected records.

Once Print is initiated user can get the status from Notification icon

If status is in progress: Click on In progress icon to get updated status

If status is success: PDF file is available for download. User can download the PDF file and print the same

User has an option to mail his invoices in PDF or CSV format. However, user shall select single or multiple invoice pertaining to only one counterparty for sharing the same over email.

Once print command is initiated, user has to select attachment type as PDF or CSV for the mail. User can see the download progress in Notification section. Just click on download InProgress icon to get the updated status. Once Status is Success, click on send mail. Refer below screen

After click on send mail user will see the below screen

User email, Subject, Mail body and file attachment is auto populated but user can add and update mail details and click on Send button.

User can select any one or more records then click on Download JSON. In case user clicks on download without any record selection, all the records in current view/filter will be sent for download

In order to download records, user has an option Merge JSON. Merge JSON option provides single JSONs for all selected records, else separate JSONs will be generated for selected records.

After data selection, click on Download JSON user can view the download progress in Notification section, just click on download InProgress and download it. Refer below screen

• Once download JSON is initiated user can get the status from Notification icon
• If status is in progress: Click on In progress icon to get updated status
• If status is success: JSON file is available for download. User can download the JSON file and print the same
• Download JSON File has following parameters of E-invoice – Status, IRN, Signed QR Code, Ack No., Ack Date and Signed Invoice

User can select any one or more records then click on Download CSV. In case user clicks on download without any record selection, all the records in current view/filter will be sent for download

In order to download records, user has an option to download summary or detailed CSV

• Once download CSV is initiated user can get the status from Notification icon
• If status is in progress: Click on In progress icon to get updated status
• If status is success: CSV file is available for download. User can download the JSON file and print the same
• Download CSV Summary File has following parameters of E-invoice – Recipient GSTIN, Recipient Name, Doc Type, Doc No, Doc Date, Inv Value, Ack No., Ack Date, IRN, Status, Signed QR Code.
• Download CSV Detailed File has all the details added for E-invoice generation and details of IRN generation